Program: South Carolina State Library Digital Collections
Presenter: Amanda Stone, Innovation & Digital Librarian, South Carolina State Library
Date: Wednesday, October 19, 2011 3:00-4:00 pm
Program Description: In this session, the State Library presents its new Digital collections, an eclectic set of South Carolina-related online resources. We will discuss the project history and workflow, as well as explore the historical special collections, online state documents, and tombstone project.
Session notes:
View the State Library’s digital collections at dc.statelibrary.sc.gov
- Utilizes DSpace repository open source software
- Amanda discussed 2 collections: The SC State Documents Depository and the Union County Tombstone Project
The SC State Documents Depository: online docs created by state agencies & state-supported academic institutions.
- Give citizens info about state government, statistics, annual reports, & a variety of topics.
- 17 state agencies provide content, includes over 3300 documents from 1853-2011.
- Documents are searchable by keyword, and can browse by agency, collection, date, title, author, & subject
- Organization is based on usability for citizens, state employees, and libraries
- Documents in State Document Depository will be linked to records in SC Lends (this process has just started)
- Featured collections in depository:
o School Directories
o Office of the Governor
§ Executive Orders
§ Governor Messages, Vetoes, Proclamations
§ Inaugural Addresses & State of the State Addresses
o Legislative Audit Council Audit Reports (reports are done at the request of the General Assembly to ensure agencies are fulfilling their missions)
o Great Towns (4-page documents touting particular towns, provides snapshot of area)
o Public Library Annual Statistical Summary
o Tobacco Reports
- Quality Control:
o Each document scanned has two sets of eyes to check errors, readability, and correct OCR (optical character recognition)
o Save as PDF/A standard – specialized for digital preservation
o Use IrfanView for multipage TIFs(freeware) – multiple pages in one file
- Cataloging: Use Dublin Core metadata for easy integration with SC Digital Library
Union County Tombstone Project: documents tombstone transcriptions & photos from three Union Co. cemeteries
- LST/IMLS-funded project, joint effort with Union Co. Library
- Includes rubbings of gravestones, as well as transcriptions and photos
- Title field is dead person’s name. Can search by cemetery
- Use volunteers! Easy process: volunteers take the photos, write the notes on cards, and type them in. No need for specialized equipment beyond computer and digital camera. Digital storage space is main concern.
Future plans for digital collections:
- Handbook of SC, 1907
- State School Building Survey, 1937
- Comprehensive harvesting of state agencies’ born-digital documents
- Add select collections to the digital library
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